Privacy policy

1. Website practices

1.1 A visitor of the internet site (hereinafter the “Website”) (hereinafter the “Visitor”) does not have to submit any personal information in order to use the Website. The Website collects only personally identifiable information that is specifically and voluntarily provided by the Visitors (e.g. when registering on the website). Such information may consist of, but is not limited to, Visitors’ name, email address, telephone number, country and profile.

1.2 The non-profit organization, incorporated under Belgian Law ‘European Academy of Gynaecological Surgery’ with registered offices at BE-3000 Leuven, Diestevest 43/0001, registered in the register of legal entities of Leuven under the number 0867.055.779 (hereinafter referred to as the European Academy) does not collect sensitive information (e.g., data relating to race or ethnic origin, religious beliefs, criminal record, physical or mental health, or sexual orientation) from Visitors. The European Academy shall, where necessary, obtain Visitors’ explicit consent to collect and use such information.

2. Automatically collected information

2.1 Technical Information

Like many other websites, the Website automatically collects certain technical information regarding its Visitors, such as the Internet Protocol (IP) address of the Visitor’s computer, the IP address of the Internet Service Provider, the date and time the Visitor accessed the Website, the Internet address of the website from which the Visitor linked directly to the Website, the operating system used by the Visitor, the sections of the Website visited, the Website pages accessed and information viewed, and the materials posted to or downloaded from the Website. This technical information is used for the Website’s needs, system administration purposes and to improve the Website. These technical informations may be disclosed to third parties and permanently archived for future use.

2.2 Cookies and web beacons

To ensure that the Website is well managed and to facilitate improved navigation within the Website, the European Academy service provider(s) may use cookies (small text files stored in a Visitor’s browser) or web beacons (electronic images that allow the Website to count Visitors who have accessed a particular page and to access certain cookies) to collect aggregate data. The European Academy may use such devices to track information on our systems and identify categories of Visitors by items such as IP address, domain, browser type and pages visited. This information shall be used to analyze the number of Visitors to different areas of the Website and to make sure that the Website is serving as a useful, effective information source.

Neither the cookies nor web beacons collect any personal information such as Visitors’ name or email address. Further, most browsers permit individuals to decline cookies. However, under specific circumstances, Visitors may be denied access to some parts of the Website if their browsers are set to decline cookies.

The European Academy refers to its cookie policy, which can be consulted on the Website for any further information.

3. Information used

3.1 The European Academy may use non-personal information to create aggregate tracking information reports regarding Website user demographics and the use of the Website, and then provide those reports to third parties. None of the tracking information in the reports is connected to the identities or other personal data of individual users.

4. Other matters

4.1 Security

The European Academy makes all reasonable efforts to keep its servers, applications and databases secure and free from unauthorized access and use, by using physical, administrative and technological measures to protect the information maintained.

Unfortunately, no one can guarantee 100% security. In case of particular security concerns about certain personal information, it is up to the Visitor to decide not to transmit that information over the Internet.

4.2 Other Websites

The Website may contain links to other Websites or Internet resources. When clicking on one of those links the Visitor is contacting another Website or Internet resource that may collect personal information voluntarily or through cookies or other technologies. The European Academy has no responsibility, liability for, or control over those other Websites or Internet resources or their collection, use and disclosure of the Visitor’s personal information. The European Academy recommends Visitors to review the privacy policies of those other Websites and Internet resources to understand how they collect and use information.

4.3 Privacy Policy Changes

The European Academy may change, supplement or amend this policy as it relates to any future use of the Website from time to time, for any reason, by conspicuously posting a revised policy on the Website.

5. Declarations

5.1 Generality

The European Academy cares about the privacy of the Visitors and is committed to processing their personal information in accordance with Belgian law, the present Privacy Policy and the highest standards of fair information practices.

6. For what purposes does the European Academy collect a Visitor’s personal data?

6.1 General purposes

The European Academy processes the Visitor’s personal information as necessary (i) to carry out the European Academy missions (ii) to inform Visitor’s about other services that the European Academy provides.

The above mentioned purposes are restrictive.

In order to carry out the purposes above mentioned, the European Academy can collect personal information related to the Visitor’s identity (first name, last name, (e-mail)address, bank account number).

6.2 Direct marketing and communication to third parties

The European Academy regards the Visitor’s personal data as confidential information that will never be communicated to third parties and that is never used for direct marketing purposes, unless the Visitor has given its preliminary consent.

Once the Visitor has given its consent, he/she is free to change its mind at any time. Belgian law states that any Visitor has the right, upon request and with no charge, to express its objection to the treatment of his/her personal data used for direct marketing purposes. Any request can be made by sending an email to the following e-mail address:, or by letter at 3000 Leuven (Belgium), Diestsevest 43/0001.

7. Who is responsible for handling a visitor’s personal data?

7.1 The entity responsible for handling personal data collected on the Website is The European Academy.

7.2 For any question related to the protection of your privacy, please send an email to the following e-mail address:

8. How can a visitor access his personal data?

8.1 The Visitor may ask the European Academy, free of charge, to gain access to, to amend and to have removed all its personal data from The European Academy’s database by sending a letter – enclosing a copy of the Visitor’s identity card – to the responsible for the data treatment, at the following address: 3000 Leuven (Belgium), Diestsevest 43/0001.

The European Academy will take care of any request as soon as possible.

9. General information

9.1 The European Academy’s policy for the protection of the Visitor’s personal data is strictly compliant with the laws applicable in Belgium and the European Union.

9.2 Please note that the European Academy assumes no responsibility regarding the privacy policy of the websites that are hyperlinked with the Website.

9.3 The present policy is governed by the laws of Belgium. The competent courts of the registered office of the European Academy shall have exclusive jurisdiction in relation to any claims or litigation arising out if it.